Having a world cup watch party? Don’t forget these 5 things:
The world cup kicks off on Thursday 11th June with Mexico vs South Africa. And as all eyes turn to North America, many peope will be considering where they can go to attend a community watch party.
For businesses planning to run their own world cup watch party, they will hope to attract a large audience and celebrate England (or Scotland’s) tournament wins. Event organisers will also be keen to set up a large watch-along at a venue, inviting the general public, as well as their friends and family, to watch their chosen team seek glory.
Whatever your allegiance, whichever team you support, and however you wish to watch – whether you are hosting a private party to view the World Cup, or you are a business looking to put on a World Cup watch party event – Insure Our Event ar ehere for you. There are five key things that should not be forgotten within your preparations.
Converting your venue
Bar, pub, nightclub, home, house, flat, campsite, all will require updates to suitably show the World Cup. Seating will need to be provided for your guests. Multiple screens set up, or one big projector, these can be hired for the best experience. Put up bunting and decorations to get into the football feel and theme your venue.
Health and Safety
Health and safety at events is paramount. Large-scale temporary events and parties need major hazard awareness. Events which are likely to attract a lot of people need extensive health and safety in place as well as documented procedures.
As an event organiser, it’s your duty to protect your guests. Use a comprehensive risk assessment to address issues which may occur; consider where to locate most of your audience; keep storage areas private and locked; have exits and entrances cleared and improve fire safety.
Entertainment – pre-match and post-match
Just as you need a TV license to stream the football, you’ll also need a music license to celebrate with music if you are hosting within a publicly-accessible business. A private party won’t require one, however it would be worth purchasing event equipment insurance for your music equipment. Damages, fire and theft are prevalent; protect yourself and your guests by purchasing effective insurance.
Get that world cup football playlist ready for the big day!
World Cup Watch Party Insurance
Premiums range from £25 and up, and price will depend on guest size, risk and event type. World cup viewing parties are relatively low risk events, but can include extensive equipment such as projectors, screen and speakers – needing insurance.
Insurance essentials for any party include: Public liability insurance – protecting you from injuries and damages; Employers liability insurance – protecting you if you have staff or volunteers; Cancellation insurance – protecting your costs in case the event is cancelled; Event equipment insurance – protecting your equipment from damage of theft.
Good weather, Big Drinkers and Temporary Event Notices
This years World Cup celebrations will hopefully be paired with stunning British weather. Garden parties and outdoor watch parties shoud be hugely popular. And as many games will be played late to account for the time differences, bars and pubs may require temporary event notices.
Drinking is a major risk that needs to be catered for. Football tournaments and drinking is synonymous, and many guests at your event could get inebriated. Ensuring everyone remains safe and protected while enjoying themselves is vital. And by putting in place strict measures, such as boundaries and addressing alcohol misue and a zero-tolerance for bad behaviour, you will reduce the likelihood of incident.
We suggest you market information around safe parking, getting home safely, and travel routes as to not inconvenience your guests. Spot check your venue for natural light areas, as they will become dark by the time the games are played – and increase artificial lighting, internally and externally.
If you are planning on using outdoor space, check the weather forecast. Adverse weather insurance is necessary for outdoor events to save against the possibility of cancellation. Tie things down that may blow away in bad weather, and keep the rain off any of your equipment.
Insure Our Event offers the best and easiest one off event insurance. Whether you need additional insurance for your business or you are organising a private party, we will tailor a premium to your needs. Our fully flexible cover is ideal for watch parties and celebrations.
Fill out our instant quote form to see how much it would cost (parties typically start at around £25 depending on capacity, type of event, venue and equipment hire). Get your liability cover today.
Learn more about Celebration and Party Insurance here. Keep the party protected with Insure Our Event’s party insurance.
