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The Ultimate Guide to Public Liability Insurance for Events

November 7, 2022

Do I Need Public Liability Insurance for an Event?

Getting the right public liability insurance for an event can be difficult – there is so much insurance jargon everywhere you turn and the legalities upon hosting an event are often unclear. Ensuring you’ve got the cover you need whilst also planning the event at the same time can be stressful and overwhelming.

Insure Our Event are here with a straightforward yet comprehensive guide on event public liabilty insurance. Our ultimate guide, in one-stop, hopes to cover everything you need to know about needing public liability insurance for an event.

See our insurance offers here if you already know what event public liability insurance concerns

The Public Liability Insurance definition

Public liability insurance covers the cost of legal action and compensation claims that are made against your business.

So what does this mean? Well, a member of the public (or another third party) may take legal action if they are injured or experience damage to their property because of your business, event or service.

An event’s public liabilty insurance will cover the organiser’s finances in the case of a claim, including legal costs, costs of reparaitons and costs of repairs.

What is Public Liability?

Public liability insurance simply provides protection for businesses, event holders and the self-employed. Public liability cover is taken out to meet the requirements of many event organisers, venues, and local authorities, although it may not always be essential.

What does Public Liability Insurance Cover?

  • Public liabilty insurance for events will cover accidents that organisers are found liable for. HSE define an accident as a separate, identifiable and unintended incident which causes physical injury. If there is an identifiable external event that causes the injury such as a falling object or exposed live wire this would be classed as an accident.
  • Property damage is defined and broken down into two parts:
    1. Physical injury to tangible property, including lost use of the property
    2. Lost use of tangible property that is not physically injured

What does Public Liability Insurance not cover?

There are some things public liability won’t cover you for. These incidents are usually occurrences that don’t involve a member of the public.

Say you were to slip and injure yourself on business premises or your employee had an accident – public Liability wouldn’t cover you for these incidents. The good news is there are different types of cover such as employer’s liability that include protection from those types of claims.

What is the difference between Public Liability and Employer’s Liability?

Well as we know, public liability insurance will cover claims made by members of the public. Employers’ Liability Insurance covers you for claims made by employees that have experienced accidents or injury at your business.

Of course if you are self-employed and work alone, this type of insurance isn’t something you need to consider. If you employ one or more employees, requires you to at least have a minimum level of insurance in affect.

If you use the services of volunteers, you will require employers’ liabilty insurance. Your wife, husband, son daughter, friend, family member or third party service; any volunteers that help out with your event will require you to have valid employers’ liabilty insurance.

Do I need Public Liability Insurance for an event?

It is not a legal requirement to have public liability insurance.

However, it is definitely worth considering if you’re holding an event for members of the public or inviting them onto your business premises.

If you’re holding an event at a third party venue, such as a music festival or exhibition at a nightclub, the venue owners will most likely ask for proof of public liability insurance before allowing you to go forward with the booking.

Why is Public Liability Insurance for an event important?

You’re responsible for both your event and the members of public that come into contact with your business or services.

Having Public Liability Insurance in place gives your business the financial protection it needs to still operate, should you be hit by a large claim. Paying legal and hospital fees can be the breaking point that puts you out of business, especially if you’re a small events company.

How much is Public Liability Insurance for events?

The cost of public liability insurance will vary depending on things like:

  • The nature of your event
  • How much cover you want to take out
  • The risk to the general public
  • The size and type of event

Once you speak to an insurance provider they’ll be able to give you a specific quote based on the specification of your event.

How much Public Liability Insurance do I need?

There is no definitive answer for all events, as the nature and risk of each event is different.

Insurers will generally provide cover from 1 million pounds and up. However, it is not always suitable to take out the minimum requirement. Cover can be extended to 2 million, 5 million or 10 million and more, depending on the protection required to cover exposed risk.

Although the figure may be surprising at first glance, it’s important to understand that insurance claims will often start from the million pound mark due to the high disposition of the claim. The amount of cover you need will also vary on the size of your event and the perceived risk to members of the public.

For example, if you’re hosting a music festival it may be wise to take out a larger amount of cover due to the many risk factors that could cause injury such as alcohol, electrics and weather. Ultimately, it’s best to get as much cover as you can afford – it’s always better to be over than under insured.

Public Liability Insurance for Events

What types of Event Insurance are available?

Public liability insurance is an essential part to ensuring the smooth running of your event. There are other add-on insurance options to protect you from the more specific scenarios your event may face. Below are general tailored insurance packages for common events.

Getting a bespoke insurance package ensures all elements of your event are insured and gives you that extra sense of security and peace of mind.

One-off Event Insurance

Event planning can be stressful but organising an event for one day only, even more so. This gives you one chance to get it right and one-off event insurance can help take some of that pressure off.

This type of insurance will be best suited for situation like a one-off charity event, birthday parties & carnivals. One-off event insurance isn’t usually a costly expenditure, as it’s only for one day. This can, however, be different for each event.

If your one-off event involves anything that can be perceived as dangerous such as a charity bungee jump, you may need a more tailored insurance cover, due to the high risk factor.

Festival Insurance

As a festival organiser you’ve got a million things to do and consider. Getting the right insurance for your festival is crucial. Festival insurance will generally cover you for Public Liability, Employer’s Liability, Event Equipment and Event Cancellation Insurance.

It can be hard to find public liability insurance for larger music festivals because they typically attract the use of alcohol and drugs which will of course increase risk and cost. However, if you’re hosting a small food festival the risk is much lower and therefore makes it much easier to completely cover your event. public liability will protect you if your festival-goers make a claim because of injury or damage.

Abandonment due to weather cover

If you’re hosting the festival outside, you have the added stress of unpredictable weather. Even if you’re hosting a small festival in the UK, you should still consider the risk that adverse weather could have on your event. You can have peace of mind knowing that with Event Cancellation cover you’ll be protected should your event be cancelled or abandoned due to weather.

Despite weather conditions, there can be 100 other reasons why your event needs to be cancelled or postponed. As long as it’s a reason out of your control, you’ll likely be covered.

Event Equipment Cover

You’ll most probably be using hired, leased or owned event equipment. Event Equipment Insurance protects your equipment from loss, damage or theft for the duration of the event – whether it’s hired or your own.

Performers and Musicians Insurance

Preparing, rehearsing and ensuring everything is exactly how it should be for a big performance is an extremely stressful process. Even with all of this going to plan, if a member of the public is injured or the property at the performance is damaged – you’d be left with a large claim.

You may also wish to protect your equipment. Event Equipment Insurance can be taken as an optional extra with your main policy. This form of insurance will cover your equipment if it’s damaged or stolen. It’s no secret that music equipment can be expensive but also crucial for musicians to perform. This type of protection can be invaluable to minimising down time.

Event Cancellation Insurance

Cancellation and Abandonment Insurance will cover lost expenses should the event you’re holding not be able to proceed. Let’s say hosting an indoor gin festival but the venue you’ve booked floods due to a burst pipe. Your event will either be postponed or cancelled. In this case, even with a postponed event, some guests may want their money back.

Alongside Event Cancellation it can be worth considering Non-Appearance insurance. This is needed if you’re relying on a famous or well-known person to appear at the event.

The insurance will come into effect when the event is dependent on individuals that do not turn up. This may be because your guest appearance is unable to make it. Maybe two of your musicians aren’t well enough to perform. Whatever the circumstance, you need to make sure you’ve covered.

Paying guests can claim for at least their money back, should a key person used to attract and generate ticket sales not appear at the event. In this instance you’ll need insurance to cover you.

Street Party Insurance

Any type of event that involves the public will need liability insurance. Whether it’s a street party, garden party, birthday party, celebration, fun-day or bank holiday; celebrate the occasion safely alongside your neighbours with our one-off street event insurance.

On special occasions where many members of the community will attend, event organisers need to ensure they remain fully protected from fire, theft, injury, accident, third-party damages and cancellation.

Public events such as street parties require plenty of planning and the costs can quickly mount up. The last thing organisers of a street party want is to worry about the cost of a possible claim. Slips, trips and falls will need to be risk assessed. Ensure you have proper public liability insurance in place as early as possible.

How do I get Public Liability cover for an event?

We’re specialists within the event insurance industry. Whatever the event, we’ll be able to tailor an insurance package that’s perfect for you.

You can submit an online form if you’d like to receive a quote on your event.

Take a look at these seven facts you need to know about public liability insurance:

Public Liability Insurance for an Event

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