Don’t let bad weather ruin your postponed event!

September 4, 2020

COVID-19 has had a devastating impact across numerous sectors. Events across the country have been cancelled and postponed. Glastonbury, Edinburgh Festival, The Great Yorkshire Show, and countless other legendary British events have been cancelled. Others such as the London Marathon have been transformed into a virtual event instead.

The guidance on how to host safe weddings is constantly evolving. Local lockdowns are throwing private parties into a tailspin. However, as we slowly edge towards normality, we expect to see more postponed events being given the green light to go ahead.

25% of event organisers have moved their event online. We’ve already extensively discussed how to host a successful virtual event. But now audiences are out and about, we’re all expecting to see a rise in physical events returning. 36% of event planners have rescheduled their 2020 events to the Autumn season. This shows that physical events are expected to bounce back.

Organisers are carefully planning events for early Autumn, before the winter season (and any potential second spike) or at the start of 2021.

Unfortunately the British bout of good, predictable weather is now over and for the next six months or so event planners must be vigilant about unexpected extreme weather conditions that could disrupt an event.

What can you do about the weather?

Outdoor festivals, carnivals, markets and garden parties are often scheduled during the summer months. That’s because warm weather is a little more reliable. Now we’re seeing summer weddings in September, carnivals being pushed back until October and event organisers throwing everything behind fantastic festive spectaculars. The question event organisers must ask is this: if my upcoming event is cancelled because of bad weather, can I weather the storm financially?

Irrecoverable costs include a variety of things, such as non-refundable deposits. Event organisers rely on ticket sales to cover these costs. But, if you have to cancel, you’re legally obliged to offer a refund. This could leave you knee deep in bills with no way to recoup the costs.

What event cancellation cover is available?

Adverse Weather cover will pay out for irrecoverable costs, loss of revenue or any costs incurred with rescheduling an event if it will reduce overall loss.

Cancellation or disruption due to bad weather is often included as standard in most event cancellation policies if the event is happening indoors. However, you’ll need additional cover if you’re hosting an outdoor event or an event in a temporary / pop-up structure.

Let’s say you’re planning a garden party or community market this October. You’ve already lost money postponing the original event to later in the year. The last thing you need is having to reschedule or cancel again. But that won’t stand in the way of the British weather. It might be a storm, high winds, heavy rainfall or even snow that means it’s unsafe for your event to go ahead. The safety of your guests and any staff/volunteers simply has to come first.

We’re advising event organisers to expect the unexpected. Prepare for the bad weather with a back-up plan. Have a marquee on-hand or additional healthy and safety procedures in place to combat heavy rainfall. But always have peace of mind that you won’t lose out financially if you have Adverse Weather Insurance.

Don’t leave your event to chance

Play our adverse weather checker to find out exactly how the weather can impact your event. Is it really true that your event will be okay, rain or shine? Let’s find out.

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