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How to organise the perfect BBQ party

May 26, 2023

What are the essential steps to hosting a BBQ?

Make the most of the good weather by organising a BBQ party. Barbecue parties are easy to set up, run, and are the best way to enjoy the sun.

Gardens up and down the country will soon be subjected to smoky grills and hot coals as everyone enjoys the prolonged heat wave. Many will be planning large BBQ get-togethers. BBQ party insurance is essential for party planners who don’t want to put their finances at risk and want to protect their guests.

Insure Our Event have collated the best barbeque tips to help budding grillers organise the perfect BBQ party.

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Steps to hosting a BBQ party:

Get the right equipment for a BBQ

A floor resting grill and wooden spoon might look very British, but it won’t set the world alight (the grass perhaps). Get yourself a proper charcoal grill or a portable gas cooker. They come in a variety of styles and offer the best end product.

Food is what matters at a BBQ and the first step to a culinary achievement is the right equipment. A heavy-duty oven glove and a fish grill with a decent pair of tongs looks professional and is much safer. Don’t let your equipment let the party down.

With Insure Our Event, we provide event equipment insurance. If you are using a hired professional grill for a large BBQ, say for a birthday cookout or office event, we are able to cover financial losses for accidental damager or theft. In most cases, your equipment for a BBQ will be under the excess amount of a policy, and therefore no compensation would be required. Cookers can be expensive, and getting the right equipment for the size of your event is essential. With Insure Our Event insurance, you wouldn’t have to worry if anything unexpected were to happen.

Quality Food for a BBQ

Burger and sausages are a mainstay. Purchasing high quality meat will ensure a high-quality bap. Buy good sizeable buns and enough sauce for everyone. But baps aren’t the only option.

Many individuals have moved toward vegetarianism and veganism. Check the requirements of your guests, including allergies, which will need to be catered for before buying food. Don’t allow the menu to trip up your big BBQ bash.

You could pole your party invitees on what food they would like to eat. Snacks are essential. Spoil your invitees for choice to ensure a successful barbecue.

Public liability insurance will cover any inevitability which involves your party guests becoming unwell. Handling raw meat and amateur cooking can end in suing compensation and legal fees. Take the stress away by having effective public liability insurance for a BBQ.

Good Cooking at a BBQ

Did you know?: The cooking temperature is important to the quality of the food and ultimately the evening. A burnt burger might be a mainstay at other parties, but not at yours. A constant temperature demands control, fuel and attention.

A common temperature test is if you can hold your hand over the flames for just over two seconds, it’s hot enough. Any less and your BBQ is too hot and your food will not be properly cooked. Beyond ten seconds and you’ve either got the BBQ too cold, or you need to go to hospital for a burnt hand.

Watch some youtube videos, brush up on your cooking ability, and you’ll have the skills to impress.

Don’t let all the hard work you’ve put into your event go to waste. Purchase adverse weather insurance to have your finances reimbursed if the rain ruins your BBQ party.

Entertainment for a BBQ Party

Music; now readily available but you might want to purchase an outdoor speaker.

Games; card games or spoken-word games are always good to have planned. Human table football is very popular, as is Splat and other party games.

Television; many BBQs are planned around sporting events such as Wimbledon or the Test Match. Get a projector and screen set up for that football BBQ experience. Make sure everything you need is rigged up safely and working before you begin to cook.

Decoration for a BBQ Party

Bunting, balloons and banners are wee received at any party. BBQs can be done in any weather, but are always better in the sun. Perhaps you want to use a gazebo or parasols to provide shade or indeed shelter in case of poor weather. Outdoor seating is important, sprucing up your garden is ideal and helps guests feel welcome.

Ensure all the decorations are put up securely. If you are wanting electrics, ensure you get a qualified technician to put them up for you. Fireworks are a brilliant edition and popular at barbecues. They can also be very dangerous if done improperly. Check out our tips for running a safe firework event.

BBQ Party Insurance

In these unpredictable times, getting event insurance for your BBQ could save you financially. There is a higher risk of cancellation from guests and hosts, and the cost of living has increased the price of most of the utensils necessary for the BBQ.

Our cancellation cover and one off event insurance could save you the lost money you’ve spent on your party, amenities such as food, music rental and entertainment. Even when hosting an event for one day, you need to make sure you are adequately covered.

Event insurance also covers accident and injury. Burns or accidents such as outdoor slips and trips may be claimed against and Insure Our Event will provide you with protection.

Any type of event that involves the public will need event insurance. At Insure Our Event it is our job to make sure you get the right insurance cover. We tailor our policies to your event so you know you’re comprehensively covered.

Talk to us

Insure Our Event is a specialist event insurance broker. We work with insurance companies to get you the best possible cover at the best price.

Get a free quote on your BBQ party insurance today, just let us know a few details about your event and we’ll do the rest.

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