Everything you need to know about Temporary Event Notices
According to Government statistics; as of 31st March 2023, there was a 33% decrease in temporary event notices. This however, had been slowly increasing since the pandemic and the legislation change allowing businesses submit 20 temporary event notices per year. Yet, business owners and event organisers should be aware, the rules around temporary events notices are set to change December 2023.
Insure Our Event have laid out an essential guide, everything you need to know about temporary events notices, the Business and Planning Act, and who is required to have one in place before running an event.
What is a temporary events notice?
A temporary events notice allows a business to perform an activity on a premises which usually requires a license, this could be selling alcohol or running an outdoor event. It also allows an extension of the hours of an existing license.
“Premises” can mean any location; it is defined by the premise’s user. Premises will therefore not always be a building with a proper address and postcode. Premises can include, for example, public parks, recreation grounds and private land.
Who requires a temporary events notice?
Venues and businesses who hold a license each require a temporary event notice if they wish to extend their licensing hours or hold a new license for a non-permanent time.
How is a temporary events notice authorised?
Submit a temporary event notice, but do not wait for authorisation. Temporary event notices are not authorised, they are submitted with a number of days allowance as well as a fee payment. The time allowance is usually around 10 working days. Check with your local authority on the days required as well as where to submit the TEN document.
You must be over 18 years old to submit a temporary event notice. Events can involve no more than 499 people at any one time, and last no longer than 168 hours.
What is the annual allowance of event notices?
Currently, venues are allowed to apply for up to 20 temporary events per year. However this is set to be reverted back to pre-pandemic levels, reduced from 20 to 15.
To ease difficulties for bars and pubs during and post the pandemic, the limit on how many temporary events licensed premises were allowed per year was raised from 15 to 20. This increased the maximum number of days on which temporary events may be held from 21 days to 26 days per year.
When will the temporary event notice rules change?
This is set to be reversed on December 31st, 2023.
The government held a consultation on alcohol license and temporary event notices. The questioned sector representatives on their opinions of government policy, the changes to be made, and if temporary events notices had a noticeable effect on levels of crime.
Results of the Government’s consultation on Temporary Event Notices:
When asked whether the annual allowance for temporary events should return back to 15 per year. 52% said yes and 48% said no.
Many believe changes in levels of crime and anti-social behaviour were not associated with temporary events increase. 28% said yes and 72% said no.
Many do not want the Business and Planning act to be extended a further 12 months; 33% yes, 67% no; it looks like December 2023 will be the last we see of 20 temporary events notices per year.
What you need to know before running a temporary event:
Here are 5 essential steps to take into consideration before running a temporary event:
- Temporary Events Notice: Notify your local authority by filing a temporary events notice.
- Budget your event: Understand your money and learn how far it can take you. A good starting point is to list all the expenses you expect, and then leave a little in your budget just in case you want some last minute additions.
- Arrange your temporary event insurance: This includes public liability event insurance, employer’s liability event insurance and cancellation insurance. Get a free instant quote now – fill in your details and the details of your event and see how much you could save on your event insurance.
- Plan your events and entertainment: Have the best time by arranging musicians and entertainment for your guests. Get them booked in early to help avoid cancellations. As an event host, you must ensure your performers have their own insurance – Direct them to event insurance for musicians and performers.
- Market your event: Let everyone know about your event and bring together the community. Social media and physical flyer marketing are excellent solutions to gathering a crowd.
How to submit a temporary event notice and how to arrange your temporary event insurance
To apply for a licence, you will need to complete an application form and send it to your local council, along with the fee.
Fill out Insure Our Event’s quote form and see how much you could save on your event insurance. Stay protected and stay informed with Insure Our Event.