How to complete a risk assessment for a World Cup watch party event?
Anyone, venue or private event organiser, hoping to host a watch party for the world cup will need to complete a risk assessment alongside purchasing additional event insurance. Watch Party Event Insurance is essential for event organisers wanting to take advantage of the World Cup by hosting a ticketed watch-along. In the event of a claim, whereby an accident or illness occurs, insurance will keep the organiser financially protected. Insurance demands risk assessments, which will be used to prove the festival organiser did everything reasonable to reduce the likelihood of incident.
Risk assessments need to be comprehensive, detailed and accurate. They should comprise of all the risks expected to be present at a world cup watch party. Watch along and celebrations pose a wide range of risks – each of which will need to be included and documented, as well as any measures taken to mitigate these risks. The risk assessment should be comprehensive, subjective and tailored to the specific event.
At Insure Our Event, we have created a bespoke risk assessment template designed for organisers of a watch party over the World Cup. Our template details all the likely risks faced by hosts, and the control measures required. By downloading and completing the template, watch party organisers will be well on the way to delivering a safe and risk-averse event.
What’s included in a World Cup watch party risk assessment?
Insure Our Event’s comprehensive risk assessment for watch parties contains, but is not limited to:
- Electrical Equipment – Assess any defective or broken electrical equipment, such as discoloured sockets, damaged cables and faulty switches. Ensure proper PAT testing, and that equipment has the correct IP rating. Outdoor equipment and cables need to be kept away from wet areas or pooling water.
- Violence and Verbal Abuse – At the World Cup, passions run high, but this does not excuse threats or abuse. Security should be employed where conflict or disorderly behaviour is at risk. Staff should cut off intoxicated customers and report any abusive incidents. CCTV should be in place and glasses regularly collected.
- Managing Slips and Trips – Walkways should be kept clear of obstructions, and bar areas kept tidy. Spillages should immediately be cleaned up , with wet floors signs as required. Trip hazards such as wires and cables should be strapped down and marked. Staff should wear appropriate footwear and inspect before and during an event for hazards. Slips and trips involving injury should all be recorded.
- Tv screens – Tv screens and projectors should be set up as designed. They should be well-maintained, with a safety zone incase they were to fall.
- Glass breakage – Food should be discard near where any glass was broken. Glass bottled, bowls and amenities should be avoided in the kitchen. Glass breakage incidents should be recorded.
- Manual Handling – Staff should be trained in manual handling, including safely lifting items and rolling kegs. Knives should only be used sparingly and safely, and trolleys should be available. When working at height, all staff should be trained, and stepladders are fit for purpose.
- Noise – A key issue for watch parties, noise should be limited to football commentary only, and speakers need to be positioned to reduce external noise. Risk to hearing exists beyond 96dB, risk assessments advise a noise level no higher than 80dB.
- Theft – Cashing up should be done by responsible individuals and done out of sight of customers. Use of a safe on site is advised.
- Car parking – Ensure signage in place and the car park speed limit does not exist 5mph. The car park should be in good condition and
- First Aid – A first aid risk assessment should include adequate supplies, an accident book, and any equipment. For large events, have a first aid station ready in case of incidents. At least one first aid trained member of staff should be present throughout the event.
By including these risks and placing control measures, watch party organisers will reduce the likelihood of an incident and being involved in a claim.
