From Fireworks to Insurance, Be Prepared for New Years Eve
For many New Years Eve is a highly anticipated time of year. Parties, costumes, celebration and an amazing firework display. Event organisers hoping to take advantage of the turn of the year will be expected to put on a big bashas an apt send-off. It can be a challenging night out to plan and manage, it can also be very risky. Slips and trips to cancellations to bad weather, anything can happen to derail your event.
It’s imperative event organisers do their due diligence when organising a new years eve event. This includes risk management, documentation, security and insurance. At Insure Our Event, we’ve listed everything event planners need to remember, just in time for the last day of the year.
Come back to this article to perfectly plan your New Years Eve event. Follow through to the included article to learn more about New Years preparation.
Get a quote on your New Years eve event with Insure Our Event. Party, festival or firework display, Insure Our Event can cover it. See how much you’ll save by insuring through Insure Our Event.
New Years Event Checklist
Planning a successful New Year’s event requires careful preparation and attention to detail. To ensure that your celebration goes off without a hitch, use our checklist to guide you through the key steps of organising a memorable New Year’s gathering.
Conduct a risk assessment
Risk assessments demonstrate a clear understanding of the event and the risks pertaining to it. Risks will be varied, and precautions will need to involve fires, injuries and other predictable instances. Unforeseeable circumstances generally aren’t included in a risk assessment, as they exist to demonstrate the organiser has attempted to put in place control measures.
At Insure Our Event we freely provide risk assessment templates to event organisers. These include
Condut a Firework Risk Assessment
Many New Years even parties involve fireworks. Firework insurance should be purchased incase of damage to third party properties or injuries to guests, covering the legal costs and compensation.
At Insure Our Event, we have also compiled a risk assessment specific to bonfire and fireworks. This can be used to manage the risks of firework displays.
Firework Safety Tips
When organising a firework display event, it is a legal requirement that the event conform to health and safety legislation. Health and safety legislation imposes obligations upon the event organiser, including duties in respect to the safety of spectators and structures.
The organiser must ensure that the site is appropriate for fireworks. This includes checking for overhead powerlines, nearby trees or woodland areas. The direction and strength of the wind should also be noted. Storage of the fireworks needs to be strictly reviewed, as it needs to be secure and fire proof. Fireworks need to be given plenty of space, with a dedicated firing zone and spectators zone.
For large events, signage should be placed where appropriate. Parents should be warned that children and pets will need to be kept under close supervision. The council and emergency services should be informed of your intention to conduct a firework display, with adequate vehicle access incase of an incident.
Event organisers should invest in fire extinguishers, and place buckets of water around the event. This will help incase of sparkler burns or if any container set alight. Ensure a first aid point is marked.
For more information and guidance, see our firework risk management checklist.
Stallholder and hiring third party services
If you plan to invite stallholders to exhibit at your New Years Event, you must ensure they have insurance. Their public liability insurance should cover injuries, damages, accidents and fires which they are found liable for. They could also consider cancellation insurance incase an unforeseen circumstance occurs and the event needs to be called off.
Stalls and services include food sellers, drink seller, crafters, and a range of goods and products. Every stall or interaction with the public brings with it a series of risks which could result in a claim being made against the event runner. Event runners hoping to include third party service should invest in insurance to protect themselves. Review the safety of stalls; assess any trip hazards, vehicle permissions, responsible persons and fire risks.
At Insure Our Event, we cover temporary stalls, temporary structures at events, stalls within a public market, tents or marquees. Stallholder insurance and market trader insurance is available from Insure Our Event with the lowest policy limits and the best price.
Buy New Years Event insurance
Event insurance is essential for event runners who wish to protect their finances. New Years event insurance can be purchased from Insure Our Event from as little as £25.
Whether it’s legal costs, compensation or expense costs – event insurance will cover the claim. Public liability is required, with specific cover required for fireworks. Employers’ liability insurance is legally mandatory if the event uses the services of staff or volunteers Cancellation cover is recommended due to the likely poor weather at New Years. Adverse weather insurance will cover unexpected storms or strong wind and snow.
Insure Our Event are experts in event insurance, with 20 years of experience in the sector. We have an in-house claims team who will provide information, checklists and guidance were the worst to happen. We treat every case individually, so by insuring with Insure Our Event, you can be sure you are getting the best of the best.
Utilise our event quote form to tailor the even to your needs. By tailoring the event, and not buying a substandard pre-existing policy, event organisers are able to shape the cover to their requirements. This shaves costs, lowers limits and provides more comprehensive cover. Go through our quote form for a free instant price on your New Years Event Insurance.
